Accounts Administrator

We are currently recruiting for an Accounts Administrator to join our Finance Division in the Midwest. This is a full time, permanent role with the successful candidate being based in our regional office in Limerick. This role would be ideally suited to an individual with a background in general accounting. This is an administrative role providing support to the wider Finance and Operations Teams by taking on the day-to-day duties and adhering to strict month end deadlines.

RESPONSIBILITIES:

  • Processing purchase orders and maintaining procurement records for various divisions
  • Processing orders of PPE and maintaining records of spares
  • Provide support to Accounts Payable, liaise with suppliers, address subcontractors and resolve any queries in relation to PO’s
  • Processing of new supplier setup forms
  • Generating new work tickets and updating statuses on tickets within the tracking system
  • Preparation of weekly report, labour journals and billing for key clients and projects
  • Generating invoices and account statements
  • Maintaining accounts receivable files and records
  • Processing of timesheets and reports for payroll
  • Processing expenses, ensuring that proof of purchase and approvals have been provided
  • Manage and maintain supporting documentation for auditing purposes and ensuring the same is managed and stored correctly
  • Assist the Finance Team with any excessive workload as required
  • Any other duties as deemed necessary for the efficiency of the business

 

QUALIFICATIONS, EXPERIENCE & KNOWLEDGE:

  • A minimum of 2 years experience as an Accounts Administrator or a similar position
  • Strong organisational and administrative skills
  • Excellent communication skills, both written and verbal
  • Proficiency in Microsoft Office with proven experience of using accountancy software
  • Detail-oriented with strong analytical and problem-solving skills
  • Strong understanding of FM/Building (Mechanical & Electrical) services is an advantage
  • Ability to multitask