Accounts Payable Assistant

We are currently recruiting for an Accounts Payable Assistant to join our Finance Division in our Head Office in Dublin 15. This is a full time, permanent role with the successful candidate being responsible for administrative tasks such as dealing with internal queries and supporting the wider Accounts Payable Team. This role would be ideally suited to someone who is looking to gain valuable experience in a fast paced role.

RESPONSIBILITIES:

  • Manage the Invoice Register
  • Sort, code and match invoices
  • Check material and services costs against PO/supplier invoices on our accounting system ‘Redsky’ (we are in the process of implementing a new Microsoft Business Central ERP)
  • Perform accounting and clerical tasks related to processing of accounts payable transactions
  • Managing multiple suppliers
  • Enter and upload invoices into the accounting system
  • Maintain vendor files. Set up of new vendor files, verifying details including bank details
  • Managing our held invoice listing
  • Seeking approval from managers on invoices based on approval matrix
  • Removing invoices from the ‘on hold’ list
  • High volume of monthly creditor reconciliations
  • Manging the AP inbox as part of a team
  • Research and resolve invoice discrepancies and issues. Liaise with Procurement and the management team
  • Correspond with vendors and respond to queries
  • Produce month end AP reports
  • Produce ad hoc AP Reports for use by the business
  • Provide supporting documentation for audits
  • Reviewing management monthly credit card transactions and matching receipts
  • Uploading credit card receipts as back up on to the system for relevant transactions
  • Managing credit card transactions and chasing back up if not received to ensure back up for all transactions are logged
  • Assist the Finance Team with any excessive workload as required
  • Any other duties as deemed necessary for the efficiency of the business

 

QUALIFICATIONS, EXPERIENCE & KNOWLEDGE:

  • A minimum of 2 years experience as an Accounts Administrator or a similar position
  • Strong organisational and administrative skills
  • Excellent communication skills, both written and verbal
  • Proficiency in Microsoft Office with proven experience of using accountancy software
  • Detail-oriented with strong analytical and problem-solving skills
  • Strong understanding of FM/Building (Mechanical & Electrical) services is an advantage
  • Ability to multitask