We are currently recruiting for an Administrator on a part time, permanent basis to join a contract with a key client based in Shannon, Co. Clare. This role will work closely with the Facilities Manager and will provide administrative support across the contract. The successful candidate will be responsible for planning and scheduling maintenance works on site, ensuring client targets are being met.


  • Take ownership of the CMMS platform to plan and schedule all maintenance and preventative maintenance activities, generate work orders, track and progress work to completion, update job details on the in-house system and progress to close stage
  • Support the sites needs, responding to communications from other departments in a timely manner. Respond to real time requests to provide technical and mechanical assistance. Organise and implement daily work schedules, prioritise and dispatch personnel to critical tasks
  • Schedule work around operations to minimize impact to schedules, attend meetings with other departments to plan and schedule work effectively
  • Responsible for contractors on PMs and site change projects
  • Maintain records to ensure that the Company are audit ready at all times. Ensure all required GMP and technical documentation is generated, ensuring compliance with GMP guidelines and written procedures
  • Manage and review service contracts. Generate quotations and provide competitive prices. Assist with the development of business objectives, plans and budgets
  • Ensure adherence with key performance indicators on site and report on same
  • Provide onsite support to the Facilities Manager and serve as a point of contact in the Facilities Manager’s absence
  • Ensure clear and concise communication with management as to the progress of works allocated while also guiding site personnel
  • Follow task briefings and appropriate safe systems of work and ensure that Company policies and procedures are adhered to at all times
  • Ensure compliance with the client’s policies and procedures
  • Adhering to client requests in a timely manner with a strong customer focus
  • Act as a brand ambassador and lead the Company through its ongoing expansion
  • Any other duties as deemed necessary for the efficiency of the business


  • Minimum of 3 years Administration experience in a fast-paced environment
  • Knowledge of CMMS systems
  • Good understanding of Facilities operations
  • Ability to adhere to laboratory policies and standard operating procedures
  • Proficient computer skills
  • Effective communication skills, both written and verbal, with fluent English
  • Ability to work with diverse workforce with multifaceted requirements
  • Ability to prioritise and co-ordinate resources to meet our customers needs
  • Ability to work in a team environment without close supervision