QEHS Site Administrator

We are currently recruiting for a QEHS Site Administrator to join our Team. This full time, permanent role is an entry level position providing administrative support to our Site Teams through the management of quality, health, safety and environmental compliance documentation. The candidate will receive training in the management of all required system operation, document control and the generation of reports. The role will involve supporting all site personnel with any QEHS document-related queries or concerns. This is a multi-site role, and candidates must be able to travel to various locations within the Dublin and surrounding areas.

RESPONSIBILITIES:

  • Scanning paper copies of project documentation, creating digital copies of same and uploading to the relevant project folders on SharePoint
  • Ensuring that the most recent revisions of documents and drawings are available for project teams, and that superseded versions are archived
  • Maintaining compliance with company requirements for retention of project documentation in digital format
  • Maintaining subcontractor registers for projects and ensuring that subcontractor documentation has been received and is available on the company system
  • Liaising with the QEHS & Training Administrators to ensure documentation is in place
  • Working in conjunction with the Operations & the QEHS Departments
  • Processing & archiving EHS documents on the appropriate system i.e. GeoPal, Skillko, Power apps etc.
  • Auditing & structuring of SharePoint folders to ensure consistency from all work streams in line with current business requirements
  • Cross-checking of submitted documentation for consistency
  • Assisting the wider management team where required
  • Continuously monitoring and suggesting improvements for streamlining
  • Acting as a brand ambassador as you represent the Company through its ongoing expansion
  • Any other duties as deemed necessary for the efficiency of the business

QUALIFICATIONS, EXPERIENCE & KNOWLEDGE:

  • Leaving Certificate
  • A years’ experience in an administration role would be highly beneficial
  • Highly proficient in Microsoft Office with the ability to generate detailed reports
  • Excellent communication skills, both written and verbal, with fluent English
  • Ability to read, analyse and present information in a clear and concise manner
  • Capable of prioritising tasks and the ability to manage multiple tasks simultaneously
  • Self-motivated with ability to work on own initiative or as part of a team